April 24, 2025
Bi-Weekly Status Reports
Project Overview
The focus this week shifted to operationalizing the next round of stakeholder engagement and refining project deliverables. The team completed all activities for the IT Leadership ThinkSpace sessions and fully documented their findings, freeing up capacity for upcoming faculty/staff/student outreach. Planning and logistics have accelerated, with task assignments for individual interviews, in-person session scheduling, and supporting communications. Documentation review for infrastructure benchmarking is underway, and coordination between Beyond and CSN continues to tighten.
What Has Been Accomplished So Far
Key Achievements and Goals:
IT Leadership Stakeholder Engagement: Successfully completed the design, scheduling, facilitation, and documentation of the IT Leadership ThinkSpace session. Insights were gathered and summarized for leadership review.
Faculty/Staff/Student Engagement Prep: Confirmed session schedules and began logistics and on-site planning for Faculty, Staff, and Student ThinkSpace sessions.
Status Report:
In Progress
Document Collection: Ongoing collection and review of essential IT documentation to inform assessment of current services and infrastructure.
Onsite Planning and Logistics for Faculty/Staff/Students: Logistics coordination is underway to ensure successful setup for upcoming ThinkSpace sessions.
Faculty/Staff/Students ThinkSpace Sessions: Preparation activities are active, including planning and scheduling future sessions and interviews.
Completed
IT Leadership ThinkSpace Sessions: Full cycle completed—session designed, scheduled, facilitated, and insights documented.
Schedule Faculty/Staff/Students ThinkSpace Sessions: Session schedules and logistics have been confirmed.
Document IT Leadership ThinkSpace Session Insights: Summary of findings delivered.
What's Upcoming
Faculty/Staff/Students ThinkSpace Sessions: Finalize session design, conduct in-person and hybrid ThinkSpace sessions, and facilitate group/individual interviews.
Session Insight Documentation: Compile, summarize, and validate findings following the Faculty/Staff/Student sessions.
Ongoing Document Review: Continue collection and review of CSN documents to support assessment.
Concerns and Blockers
Completion status for some documentation items is pending; confirmation is needed on whether additional documents are required for the ongoing document collection.
No other blockers or risks are explicitly documented in the current data.
Decisions Needed
✅ Confirmation from relevant team members (especially Fred and JTH) on whether all necessary documentation from CSN has been received (as noted in the document collection task).
❓ Validation of ThinkSpace session findings with participants post-engagement to ensure accuracy and buy-in.
Overall Status
The project is progressing according to plan, with IT Leadership engagement completed and all major preparation efforts for Faculty/Staff/Student involvement on track.
